Our Resource Hub provides quick access to all the policies, guides, forms and self-checks referenced throughout our site.
Use the search and filter functions below to find the resources that meet your needs, and reach out to our team at research.security@ubc.ca if you have any questions or can't find what you are looking for.
A summary of the major discussions of the 2023 Research Security Conference. (Hosted by The University of Alberta and The University of Calgary)
A summary of the major discussions of the 2025 Research Security Conference.
Before applying for funding that is subject to the policy on STRAC, researchers should determine if their research could be considered advancing a sensitive technology research area.
Obligations for institutions applying for or receiving CFI funding — both when they apply for funding, as well as after they receive funding and throughout the life of the project.
A mandatory document required for Canadian grant applications that involve research in Sensitive Technology Research Areas (STRA). It ensures compliance with the federal Policy on Sensitive Technology Research and Affiliations of Concern (STRAC).
When applying to Canadian federal research funding with a private partner that is subject to the National Security Guidelines for Research Partnerships (NSGRP), researchers must complete a Risk Assessment Form (RAF).
Before engaging with an external private-sector, for-profit partner, you are encouraged to consider the level of risk that the collaboration may pose to Canada’s national security regardless of where the partner may be based.
Explanatory notes regarding UBC's Conflict of Interest and Conflict of Commitment policy, issued by the Office of the University Counsel.
A travel security guide with practical advice and precautions to protect personal and professional data. It is published by the Canadian Security Intelligence Service (CSIS) and designed to warn Canadians about espionage, economic espionage, terrorism and cyber threats abroad.
An official public awareness publication by the Canadian Security Intelligence Service (CSIS) that is designed to help Canadians recognize, protect themselves against, and report clandestine activities by foreign governments targeting Canada.
An outreach and security awareness initiative that provides tailored guidelines to help academia, industry and government in BC safeguard their intellectual property, sensitive data, and innovations from hostile state-sponsored espionage and economic theft.
Before applying for federal funding, researchers should determine if their research may be subject to federal research security policies. This self-check tool is a starting place to determine whether and which of these policies may apply to an application.
Explanatory notes regarding UBC's policy on internal audits, investigations and financial whistleblowers, issued by the Office of the University Counsel.
Common questions received, as well as their corresponding answers.
Explanatory notes regarding UBC's Information Systems Policy and acceptable use and security of UBC Electronic Information Systems, issued by the Office of the University Counsel.
A mandatory form created by Innovation, Science and Economic Development (ISED) Canada for researchers applying for federal funding. It is used to assess and mitigate potential national security risks — such as foreign interference, espionage, and unwanted knowledge transfer — associated with research partnerships.
Note: this form can be used for all federal funders that require a risk assessment form under the NSGRP.
Three publicly available courses developed by the Government of Canada to better equip Canadian researchers with the knowledge and resources to protect their research.
Practical advice and best practices to undertake an economic and geopolitical risk assessment and mitigate key risks.
Organizations and institutions that pose the highest risk to Canada’s national security due to their direct, or indirect connections with military, national defence, and state security entities.
The Guidelines integrate national security considerations into the development, evaluation, and funding of research partnerships. They better position researchers, research organizations and Government funders to undertake consistent, risk-targeted due diligence of potential risks to research security.
Grant applications that involve conducting research in a sensitive research area will not be funded if any of the researchers working on the project are affiliated with a university, research institute or laboratory connected to military, national defence or state security entities of foreign state actors that pose a risk to our national security.
Post-award compliance requirements and best practices for UBC researchers — specifically detailing how to navigate federal mandates designed to safeguard sensitive technology and intellectual property from national security risks.
The Research Security Centre consists of regional advisors across the country and a central hub located in Ottawa, which provide guidance and advice to the research community and academic institutions.
Explanatory notes regarding UBC's policy on research, issued by the Office of the University Counsel.
Explanatory notes regarding UBC's policy on retaliation, safe disclosure and reporting, issued by the Office of the University Counsel.
A guide created by U15 intended to support institutions and researchers in developing their own approaches to research security. It highlights important elements in developing these approaches, such as clear governance and risk frameworks, consistent and transparent due diligence, and cross-campus institutional coordination.
This Government of Canada website provides information on how to safeguard your research and innovation.
Explanatory notes regarding the Scholarly Integrity Policy, issued by the Office of the University Counsel.
A list of advanced and emerging technologies that are important to Canadian research and development, but may also be of interest to foreign state, state-sponsored, and non-state actors, seeking to misappropriate Canada’s technological advantages to our detriment.
Researchers seeking funding from a grant covered by the Policy on Sensitive Technology Research and Affiliations of Concern (STRAC) can use this tool to help determine whether they may be affiliated with, or receiving funding or in-kind support from, any Named Research Organizations.
A description of the nature of economic and geopolitically motivated threats to you or your research, provides basic steps you can take to mitigate risk and suggests actions you can take in case of incidents.
Sets out the responsibilities and corresponding policies for researchers, Institutions, and the Agencies, that together help support and promote a positive research environment.
Guidance for the research community regarding the implementation of research security measures by the federal granting agencies.
Supports Canadian research excellence by promoting sound RDM and data stewardship practices.
A mandatory compliance document required by the Government of Canada (through Tri-Agency funding councils like CIHR, NSERC, and SSHRC) that requires named researchers to certify they have no ties to restricted, foreign military or state-security-linked institutions before receiving funding for sensitive technology.
Security guidelines to ensure a safe, private, and efficient off-campus work environment.
A mandatory requirement for faculty, staff, researchers, student employees and contractors who use UBC Electronic Information and Systems.
When travelling abroad, ensure the security of your electronic devices and data. Take extra care to protect personal, sensitive, and confidential UBC information.
The Scholarly Integrity Initiative supports UBC researchers and scholars in all aspects of conducting research responsibly.
Determine whether your collaborations may be considered active affiliations of concern as per the STRAC Policy.