Non-Canadian granting agencies are implementing research security requirements that may impact you. This page provides a quick glance on what you may be required to do when submitting for international funding or working with collaborators based in other countries.
These requirements are regularly being updated by their home jurisdictions and are specific to the funding calls. Check the links and details of the funding call for the most updated information, and reach out to our team at research.security@ubc.ca if you have any questions or can't find what you are looking for.
| Region | Requirements for UBC Researchers | Resources | Notes |
| United States | Covered personnel required to complete Research Security Training module within 12 months prior to proposal submission. Completion of Common Forms for Biographical Sketch which includes certification for non-participation in a malign foreign talent recruitment program; method of disclosure varies amongst US funders and some funders, such as the NSF, may required annual certification. Ensure they follow the prohibition on using US funds to purchase or procure from, or contract with Huawei Technologies Company, ZTE Corporation, Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company. | Requirements are being harmonized across agencies; see funder information for their specific requirements. The National Science Foundation (NSF) will also be implementing in fiscal 2027 a policy prohibiting NSF funds from being expended on collaboration with entities on U.S. restricted parties lists; see further details provided here and the list of restricted entities found in Appendix A. | |
| Horizon Europe | Complete the Security Issue Table as part of proposal and, in case of issues, a security self-assessment to explain how the issues will be addressed. | The European Commission can also conduct their own security review of the project, which before the start, during and after the project. Projects need to properly address risk of misuse and comply with international, EU and national laws that address concerns relating to potential misuse of materials, technologies and information. | |
| Australia | Designated Partner Investigator have to complete a Conflict of Interest form for Australian Research Council (ARC) funded projects. | The ARC maintains the ARC Countering Foreign Interference Framework, from which this requirement for COI derive. They also conduct their own due diligence and risk assessments on proposals and may include additional mitigation. | |
| France | Depending on the nature of the research, collaboration with researchers in France may require additional documentations if it involves access to restricted research zones. | ||
| Germany | No framework in place; anticipated potential framework implementation in fall 2026. | A National Platform for Research Security is scheduled to be launch in autumn 2026 at federal level to provide support to researchers. | |
| Japan | May be asked by collaborators at Japanese institutions to provide additional information for proposed to Japan Science and Technology Agency (JST)-funded quantum, AI and semi-conductor technology projects. | Additional due diligence will be conducted by JST to confirm the risks and mitigation measures are sufficient; they will also monitor risk through the lifecycle of the research and reserves the right to implement additional mitigation measures if necessary | |
| New Zealand | No additional requirements for UBC researchers; voluntary framework in place. | ||
| The Netherlands | No additional requirements for UBC researchers; voluntary framework in place. | ||
| The United Kingdom | If you are not a Canadian citizen and are considering to conduct research in specific sensitive technology-related fields in the UK, there may be additional forms to complete | The UK also employs a "Trusted Research and Innovation" risk assessment framework. UK institutions are responsible for ensuring they meet requirements and expectations of this framework, which includes conducting due diligence on international partners as a grant condition. | |